Project & Office Administrator
Company: Insero Talent Solutions
Location: Gorham
Posted on: February 16, 2026
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Job Description:
Job Description Job Description Project & Office Administrator –
Part Time Rochester, New York Insero Talent Solutions has partnered
with a growing real estate company in search of a Part-Time Project
& Office Administrator to join its growing team. This position will
support and collaborate with a growing residential development and
construction team, working directly with senior leadership across
multiple high-end residential projects. This role plays a key part
in keeping projects on track by managing documentation,
coordinating schedules, supporting communication across
stakeholders, and maintaining operational consistency. This
position is ideal for someone who thrives in a fast-paced
environment, brings structure to complex workflows, and enjoys
supporting leadership while contributing to an elevated client
experience. Responsibilities: Maintain and organize project
documentation, logs, selections, and change orders. Prepare
subcontracts, purchase orders, and project correspondence. Track
compliance documents including W-9s, COIs, scopes of work, and
quotes. Support scheduling workflows; follow up with trades,
suppliers, and internal teams. Coordinate meetings, walkthroughs,
and project check-ins. Track homeowner selections, approvals, and
outstanding decisions. Draft clear, professional project updates
and client communications. Maintain allowance trackers, internal
budgets, and summary reports. Assist with invoice review and
resolution of discrepancies. Support implementation and consistency
of workflows, SOPs, and project systems. Requirements : Experience
in project coordination, operations, or administrative support,
required. Experience in residential construction, real estate, or
design, a plus. Exceptional organizational skills with strong
attention to detail. Strong written and verbal communication
skills. Ability to manage multiple priorities independently.
Comfortable using digital tools and cloud-based project systems.
Familiarity with construction management platforms (e.g., Procore,
Outbuild, or similar), a plus. Ability to work in client facing
capacity. Valid driver's license, required.
Keywords: Insero Talent Solutions, Tonawanda , Project & Office Administrator, Construction , Gorham, New York
