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Human Resources Specialist

Company: Elderwood Administrative Services
Location: Tonawanda
Posted on: October 7, 2021

Job Description:

Join Our Team: Are you ready for a rewarding career? Join a company that cares for you, too. Overview:

The Human Resources Specialist works under the direction of the Director of Human Resources Operatations performing a wide variety of HR responsibilities. The HR Specialist acts as the assigned HR support as it relates to recruitment, employee relations, payroll, and benefits, for the following entities: Elderwood Administrative Services, Woodmark Pharmacy, Elderwood Health Plan, Elderwood Transportation, Elderwood Development, Post Acute
Partners Management, and Post Acute Consulting.

Responsibilities:

Essential Job Functions

 

Recruitment:

  • Responsible for the timely sourcing, interviewing, & onboarding of candidates through the Applicant Tracking System.
  • Maintaining an accurate and timely submission of the weekly open positions report.
  • Participation in marketing the entities through recruitment events i.e. open interviews & job fairs.
  • Ensure internal posting process is properly managed within the entities, and for employees involved in entity-to-entity
  • Promote company Employee Referral Program.
  • Accurately track employee referral program and timely payout of referral bonuses.

Onboarding and Training:

  • Orient and complete new hire paperwork for all new staff members and ensure that employment regulatory requirements are met; to include but not limited to, reviewing benefit program eligibility, describing benefit plans, and confirmation of enrollment completion.
  • Schedule new hires for General Orientation and deliver HR training component.
  • Obtain all required regulatory documentation for all licensed & certified persons hired at the entity at time of hire, and annually thereafter, i.e. professional licenses and CPR and other Life Safety certifications. If not certified arrange for training.
  • Obtain medical documentation required for Measles, Rubella and TST for applicable new hires. Coordinate new hire physicals.

Administrative:

  • Ensure that all personnel actions are properly documented (location, address, rate of pay and status change, disciplinary actions, and signature receipts).
  • Maintain staff member personnel records in accordance with regulatory agency requirements and HR Policy & Procedure Manual.
  • Complete wage verification forms for Social Service agencies, insurance, and mortgage companies, etc.
  • Order name badges, business cards and computer access as needed.
  • Timely processing of employee termination and maintain staff roster in several databases.
  • Coordinate uniform benefit allowance and fitting and acquiring of uniforms under the allowance program.
  • Helps coordinate all employee recognition activities, as established by executive staff.
  • Manages monthly ADP HR Compliance for entities.

Payroll and Benefit Administration:

  • Timely distribution of information on the company’s benefits package to all eligible employees, monitor pending enrollments and provide follow up to verify completion.
  • Responsible for accurate and timely data entry of employee information and ongoing maintenance in ADP HRIS
  • Review all employee timecards in time & attendance system for accuracy and approvals.
  • Run various reports out of ADP reporting
  • Assist employees with benefit/payroll inquires.
  • Interpret personnel policies and procedures and communicate benefit program details to staff.
  • Upon termination of staff, distribute documentation relating to benefits such as Health Insurance, 401K, Life Insurance, and Dental Insurance.
  • Compile and track paperwork for staff members on leave of absence; maintain compliance with FMLA and other regulatory leaves; maintain communication with staff members on return-to-work expectations.

Unemployment & Workers Compensation:

  • Ensure timely response to claims for unemployment insurance. Verify that all termination data is reported to payroll within one pay period of termination date.
  • Represent the company in UI and WC hearings when necessary.
  • Compile and submit information for unemployment, Worker's Compensation, and disability claims; maintain OSHA 300 log.

Employee Relations:

  • Ability to triage employee concerns and issues; knowing when to escalate to EAS HR.
  • Ensure consistent application of policy & procedures to include corrective disciplinary actions.
  • Drive entity recognition and retention programs, i.e. Employee of the Month, birthdays, anniversaries.

General:

  • Apply knowledge and understanding of all policies and procedures. Act as a resource for staff seeking guidance and explanation of policies and procedures.
  • Exhibits the highest level of customer service towards, staff and visitors.
  • Consistently demonstrates the ability to respond to changing situations in a flexible manner to meet current needs, such as reprioritizing work as necessary.
  • Travels to entities regularly for onsite HR support.
  • In coordination with EAS HR team, covers site staff HR functions in short term HRC/HRA absences or vacancies. (see HR vacancy document)
  • Participates in special HR projects as necessary.
  • Performs other duties as assigned by management staff.
  • Arrives to work on time, regularly, and works as scheduled.
  • Recognizes and follows the dress code of the facility including wearing name tag at all times.
  • Follows policy and procedure regarding all electronic devices, computers, tablets, etc.
  • Supports and abides by Elderwood’s Mission, Vision, and Values.
  • Abides by Elderwood’s businesses code of conduct, compliance, and HIPAA policies.
  • Performs other duties as assigned by supervisor, management staff or Administrator.
Qualifications:
  • Associate degree in Business Management/Human Resources or related field (equivalent education/experience may be considered)
  • Minimum one (1) year of experience in Human Resources
  • Demonstrated proficiency in Microsoft Office programs (Outlook, Excel, Word)
  • Experience with other HRIS/HRMS/ATS platforms preferred
  • Desired experience includes recruitment, employee onboarding, compensation, payroll, benefits, compliance, state & federal labor laws, FMLA, OSHA, & COBRA
  • Experience in healthcare industry preferred

 

Elderwood expects all current and new employees to be vaccinated against COVID-19. If hired, you will be required to provide proof of vaccination. Employees may request a medical or religious exemption from vaccination.

Employee Perks!: 401K Retirement Plan with Company Match, Free On-Site Parking, Friendly and supportive staff, Generous PTO & holiday package, Life Insurance, Medical, Dental, and Vision insurance EOE Statement: WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

Keywords: Elderwood Administrative Services, Tonawanda , Human Resources Specialist, Other , Tonawanda, New York

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